Employment / Volunteer Opportunities
Waco Foundation
Job Title
Administrative Assistant
Job Description
Purpose
Waco Foundation is a charitable organization provides grants and other charitable services in McLennan County, Texas. The Administrative Assistant provides ongoing support to the Sr. Director of Community Investment and Operations as well as the administrative work of the Foundation.
Nature of Work
Work at Waco Foundation is highly suited for the individual who has a passion for improving the world and particularly the local community, working very hard, problem solving, personal growth, and working with others.
A Successful Candidate Will Have:
- Passion for service/community work, learning, problem solving and a fast-paced schedule;
- Bachelor’s degree required from an accredited college or university or equivalent experience as determined by the Foundation;
- Intermediate to advanced knowledge of Microsoft Office and Windows;
- Must possess the highest ethical standards, honesty, integrity, professionalism, politeness, courteousness and the ability to appropriately protect confidential information;
- Interest in being a part of a highly-skilled, hard-working team;
- Ability to work independently, take initiative and to meet deadlines;
- Excellent analytical and organizational skills and the ability to multi-task;
- Understanding of the nonprofit sector and community needs
- Strong interpersonal skills, including excellent verbal and written communication skills;
- The ability to relate well to and understand a wide variety of people that comprise Foundation constituencies;
- Professionalism, diplomacy, flexibility, strong attention to detail;
- A positive attitude, dedication to quality and accuracy and an ability to work well with co-workers in a small office; and
- Reliable transportation
Work Hours:
Monday through Friday 8:30 a.m. to 5:00 p.m. with a one (1) hour lunch (with the possibility of variation in start time)
Pay Rate:
Commensurate with education and experience. This position is non-exempt and compensated hourly based on hours worked. The Foundation pays full health coverage for full-time employees. Employees are eligible for the Foundation’s retirement program following the completion of one year of service and 1,000 hours worked.
Job Structure:
The Administrative Assistant’s work responsibilities will include, but are not limited to, the following:
Supporting the Senior Director of Community Investment and Operations (70%):
Grants & Administration Activities
- Assist nonprofit applicants, grantees and Foundation staff with grants software needs (technical assistance, application modifications, report compilations, etc.);
- Draft emails, correspondence, and information pieces on behalf of staff. Review, edit and revise content needed for correspondence and reporting;
- Help with the onboarding of new hires and management of files for student workers, and other HR/operations related activities;
- Help with the upkeep, conformance to and editing of Foundation policies and procedures;
- Develop and/or refine filing and record keeping systems (e.g. capacity building, mission work);
- Provide administrative support, including filing, scanning, typing and, data entry; tracking of expenses and invoices;
- Manage and coordinate the calendar for the Director and any related group or organizational meetings;
- Coordinate travel, lodging, and registration of professional development events;
- Other duties as assigned/as identified
Program Activities
- Assist with facilitating the set up and delivery of Capacity Building Program workshops, trainings, meetings and related activities including invitation and agenda development, event registration and evaluation, correspondence with venue/contractor staff and caterers (experience with Adobe InDesign is helpful but not required);
- Facilitate the development, creation and placement of content and the delivery/distribution of the newsletters (McLennanNonprofits.org, Racial Equity) as well as maintenance and update of the relevant resources via the website or Dropbox;
- Assist with facilitating the meetings, agendas and activities of the Today’s Action Tomorrow’s Leaders (TATL) Steering Committee and, as needed, LeadershipPLENTY Institute-Waco and related website.
Supporting the Executive Office & Administrative Work of Foundation (30%):
- Provide quality reception for live guests and callers to the Foundation and MAC College Money Program;
- Facilitate the distribution of mail and other checks and balances;
- Work with the Finance & Administration Coordinator to prepare gift acknowledgement and grant letters;
- File and maintain fund files: Gift and grant letters, donations received, quarterly fund statements, amendments to fund agreements and any correspondence or notes related to such fund;
- Ensure that the Foundation’s equipment is functioning properly daily;
- Assist with maintenance of donor and nonprofit profiles and contacts in the Foundation’s databases, especially with routine data entry updates;
- Support the Executive Office and Strategic Initiatives Coordinator in the preparation of Board and Committee meetings (catering, material preparation, etc.);
- Help maintain the office environment (equipment, kitchen, work spaces);
- Help with general foundation filing/records, furnishings and storage needs.
Waco Foundation is an equal opportunity employer and encourages diverse candidates to apply.
Job Type
Full-Time
Paid or Volunteer
Paid
Open Date / Close Date
Open: March 15, 2019
Contact
Interested candidates should complete an application and email it with a cover letter and their resume to Nicole Wynter, Sr. Director of Community Investment & Operations, at nwynter@wacofoundation.org with the subject line “Administrative Assistant Position – Mission.”
Experience Works
Job Title
Clerical
Job Description
At Experience Works – we help older adults age with dignity and purpose through job training, volunteerism, and employment. Our services help thousands of people escape poverty, engage in their communities, and live meaningful, independent lives – and local communities prosper.
We help older workers 55 or over, train for any job they want.
No skills required, Must be seeking permanent employment. Part time or full time and willing to gain paid on the JOB training.
Job Type
Part-Time or Full-Time
Paid or Volunteer
Paid
Open Date / Close Date
Open: July 14, 2018
Close: July 4, 2019
Contact
Liz Cox – lcox@experienceworks.org
Family Health Center
Job Title
Grant Writer/Manager
Job Description
EDUCATION: Bachelor Degree. Minimum of three years’ experience in writing and managing grants, preferably for a non-profit organization.
REPORTS TO: Chief Advancement Officer
SKILLS:
- Excellent project management, organizational, interpersonal, and presentation skills
- Strong command over written and verbal communication
- Good understanding of the organization ‘s overall mission and its objectives
- Proficient in using computers with related knowledge of software programs and Internet
- Ability to perform in a cross-functional team approach and with shared job responsibilities
- Experience with developing and monitoring budgets and financial reporting
- Ability to prioritize work and produce quality, timely work with attention to detail
PRIMARY DUTIES:
- Perform relevant research to identify available grant opportunities and evaluate fit/feasibility
- Research effective and authentic funding opportunities having a lawful and proven track record
- Technical grant writing, coordinated with other appropriate departments
- Assist the CAO in grant implementation according to operational/financial organizational needs
- Keep the relevant others informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
- Prepare and submit required grant progress reports and close out documents, working with the CFO to appropriately invoice and account for funding
- Prepare financial or budget plans and allocation along with the CAO and the finance department in accordance with each grant and the Center’s rules and regulations
- Monitor paper work and other related documents connected with grant-funded programs
- Follow strategies described by the CAO to optimize the grants administration process
- Provide training to new staff on grants management and reporting requirements
OTHER DUTIES:
- Other duties as assigned by supervisor
PHYSICAL AND MENTAL REQUIREMENTS:
- Possess a valid Texas driver’s license and appropriate liability insurance
- Visual and auditory accuracy
- Shift length – 8 hours
- Indoor setting
- Frequent use of computer
- Long periods of sitting
- Frequent use of telephone
- Continuous repetitive grasping and manipulation with both hands
- Continuous conversational communication
- Occasional reaching
- Frequent use of personal car
- Occasional travel
- Read and interpret detailed specifications
Job Type
Full-Time
Paid or Volunteer
Paid
Open Date / Close Date
Contact
Please send resume and cover letter to Dale Barron at dbarron@wacofhc.org with the title “Grant Writer/Manager Posting”.
We Can Too
Job Title
Resource Technician/Trainer Internship
Job Description
We Can Too is a 501(c)3 nonprofit organization, established in 2015 that provides adult day activity services to people with intellectual and physical disabilities. Our vision is to provide expert level services to individuals with Special Needs enabling them to achieve their greatest potential as they integrate to their most independent community life. We Can Too serve individuals and families in the Greater Waco, Dallas/Fort Worth and Austin areas.
Our company currently provides day activity in the form of community integration, educational services as well as job training services. Our short-term objective (within the next three years) is to increase visibility and activity in all divisions and to reach other clients with similar diagnoses residing in the state-supported living centers, and throughout the community providing an optimal community living experience. Our long-term objective is to maintain services to the clientele while adding activities to include various community outings in and out of their local living area.
DESCRIPTION:
The Resource Technician is the individual who spends most of the day with the client in a teacher/trainee setting. It is the primary responsibility of the Resource Technician to follow the client through a series of training and evaluative programs that are designed to increase his/her skill level using tools and data collection instruments developed by the clients’ Development Team. METHOD: The method by which this task is accomplished is set up in a three tiered model with the Resource Technician at the base; the training/development tools in the middle; and the client at the top. Each client will have his or her own set of goals that will need to be accomplished in a year, six months, four weeks, and even daily. These goals will be attached to objectives that are geared towards meeting the deficit needs of the client.
GENERAL RESPONSIBILITIES:
- Following the development plan
- Monitoring client progress and collecting data
- Making recommendations regarding the level of difficulty i.e., does the goal appear to be difficult for the client to achieve
- Encourage independence with tasks, acceptable social and interpersonal skills
- Solicit input from family members and other people close to the client on the best approach to teach objectives to meet their intended goals in their development plan
- Participate as a member of the Development Team
- Attend mandatory In-services, training and other meetings as assigned
- Maintain a proper attitude towards the job and clients with whom you are working
- Dress appropriately according to the dress code
- Be a consistent attendant on the job
REQUIREMENTS: Required: High school diploma or GED. Experience and/or training in working with individuals with developmental disabilities and demonstrated, working knowledge of principles or normalization.
Job Type
Internship
Paid or Volunteer
Open Date / Close Date
Download Full Description
We Can Too
Job Title
Office Manager Internship
Job Description
We Can Too is a 501(c)3 nonprofit organization, established in 2015 that provides adult day activity services to people with intellectual and physical disabilities. Our vision is to provide expert level services to individuals with Special Needs enabling them to achieve their greatest potential as they integrate to their most independent community life. We Can Too serve individuals and families in the Greater Waco, Dallas/Fort Worth and Austin areas.
Our company currently provides day activity in the form of community integration, educational services as well as job training services. Our short-term objective (within the next three years) is to increase visibility and activity in all divisions and to reach other clients with similar diagnoses residing in the state-supported living centers, and throughout the community providing an optimal community living experience. Our long-term objective is to maintain services to the clientele while adding activities to include various community outings in and out of their local living area.
Description:
Monitor of daily operations of the We Can Too main and branch offices and all affiliates. Acts as liaison between upper management and staff. Attends meetings as required. Communicates with consumers/families as needed. Addresses issues as needed.
GENERAL RESPONSIBILITIES:
- Develop Policy and Procedure Manual.
- Develop Standard Operations Procedure Manual.
- Create any paperwork needed.
- Monitor daily operations of agency main office, branch offices, group homes and any agency affiliates related to the field of Mental Retardation.
- Monitor enrollments.
- Monitor consumer charts monthly.
- Update P & P’s and SOP’s as needed.
- Assist in interviewing prospective employees.
- Relay information to staff as needed.
- Monitor required documentation.
- Conduct annual assessment program annually or as needed.
- Any other task(s) assigned as needed.
REQUIREMENTS: BA in related field or two years’ experience in management in related field, years of experience may be substituted for educational requirement.
Job Type
Internship
Paid or Volunteer
Open Date / Close Date
Download Full Description
We Can Too
Job Title
Day Habilitation/Employment Specialist Internship
Job Description
We Can Too is a 501(c)3 nonprofit organization, established in 2015 that provides adult day activity services to people with intellectual and physical disabilities. Our vision is to provide expert level services to individuals with Special Needs enabling them to achieve their greatest potential as they integrate to their most independent community life. We Can Too serve individuals and families in the Greater Waco, Dallas/Fort Worth and Austin areas.
Our company currently provides day activity in the form of community integration, educational services as well as job training services. Our short-term objective (within the next three years) is to increase visibility and activity in all divisions and to reach other clients with similar diagnoses residing in the state-supported living centers, and throughout the community providing an optimal community living experience. Our long-term objective is to maintain services to the clientele while adding activities to include various community outings in and out of their local living area.
DESCRIPTION:
Day Habilitation: Provide client with assistance in acquiring, retaining, or improving self help, socialization, and adaptive skills necessary to live successfully in the community and to participate in home and community life. Activities are individualized and consistent with achieving the outcomes identified in the individual’s perfect-directed plan. Activities are also designed to reinforce therapeutic outcomes targeted by other service components or support providers. Day habilitation will be furnished in a group setting for up to six hours a day 5 days a week. This service also contains assistance with personal care needs during the day habilitation hours, assistance with medications and performance of tasks delegated by a RN.
Employment Assistance: Assist the individual with locating paid individualized competitive employment in the community by helping him/her identify employment preferences, job skills, work requirements and conditions, and prospective employers offering employment compatible with the individual’s identified preferences, skills and requirements.
GENERAL RESPONSIBILITIES:
Provide day habilitation services in accordance with the HCS regulatory statutes, billing and payments guidelines. Position requires:
- Implementation of the goals and objectives as outlined in the individuals’ Individual Service Plan;
- Tracking attendance. Maintaining service delivery logs.
- Implementation of therapies per written plans.
- Complete weekly progress notes that reflect the individuals’ progress towards meeting goals.
- Meet with the IDT to address reviews, development and implementation of the individuals’ goal.
- Submit billing in accordance with the billing and payments guidelines
REQUIREMENTS: Required: High school diploma or GED. Experience and/or training in working with individuals with developmental disabilities and demonstrated, working knowledge of principles or normalization.
Job Type
Internship
Paid or Volunteer
Open Date / Close Date
Download Full Description
We Can Too
Job Title
Case Manager Internship
Job Description
We Can Too is a 501(c)3 nonprofit organization, established in 2015 that provides adult day activity services to people with intellectual and physical disabilities. Our vision is to provide expert level services to individuals with Special Needs enabling them to achieve their greatest potential as they integrate to their most independent community life. We Can Too serve individuals and families in the Greater Waco, Dallas/Fort Worth and Austin areas.
Our company currently provides day activity in the form of community integration, educational services as well as job training services. Our short-term objective (within the next three years) is to increase visibility and activity in all divisions and to reach other clients with similar diagnoses residing in the state-supported living centers, and throughout the community providing an optimal community living experience. Our long-term objective is to maintain services to the clientele while adding activities to include various community outings in and out of their local living area.
DESCRIPTION/ GENERAL RESPONSIBILITIES:
- Coordinate the development and implementation of the individuals’ IPP;
- Coordinate the delivery of the individuals’ IPC;
- Coordinate and monitor the delivery of WCT program services and services from other sources;
- Integrate various aspects of services delivered under the WCT program and through other sources;
- Record each individual’s progress or lack of progress;
- Develop a pre-discharge plan;
- Maintain accurate record keeping and;
- Arrange transportation to and from services, social events, etc.
REQUIREMENTS: Required: High school diploma or GED. Experience and/or training in working with individuals with developmental disabilities and demonstrated, working knowledge of principles or normalization.
Job Type
Internship
Paid or Volunteer
Open Date / Close Date
Download Full Description
