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IRS Alerts Payroll and HR Professionals to Phishing Scheme Involving W-2s

IRS Alerts Payroll and HR Professionals to Phishing Scheme Involving W-2s

WASHINGTON – The Internal Revenue Service today issued an alert to payroll and human resources professionals to beware of an emerging phishing email scheme that purports to be from company executives and requests personal information on employees.

The IRS has learned this scheme – part of the surge in phishing emails seen this year – already has claimed several victims as payroll and human resources offices mistakenly email payroll data including Forms W-2 that contain Social Security numbers and other personally identifiable information to cybercriminals posing as company executives.

“This is a new twist on an old scheme using the cover of the tax season and W-2 filings to try tricking people into sharing personal data. Now the criminals are focusing their schemes on company payroll departments,” said IRS Commissioner John Koskinen. “If your CEO appears to be emailing you for a list of company employees, check it out before you respond. Everyone has a responsibility to remain diligent about confirming the identity of people requesting personal information about employees.”

IRS Criminal Investigation already is reviewing several cases in which people have been tricked into sharing SSNs with what turned out to be cybercriminals. Criminals using personal information stolen elsewhere seek to monetize data, including by filing fraudulent tax returns for refunds.

This phishing variation is known as a “spoofing” email. It will contain, for example, the actual name of the company chief executive officer. In this variation, the “CEO” sends an email to a company payroll office employee and requests a list of employees and information including SSNs.

The following are some of the details contained in the e-mails:

  • Kindly send me the individual 2015 W-2 (PDF) and earnings summary of all W-2 of our company staff for a quick review
  • Can you send me the updated list of employees with full details (Name, Social Security Number, Date of Birth, Home Address, Salary) as at 2/2/2016.
  • I want you to send me the list of W-2 copy of employees wage and tax statement for 2015, I need them in PDF file type, you can send it as an attachment. Kindly prepare the lists and email them to me asap.

The IRS recently renewed a wider consumer alert for e-mail schemes after seeing an approximate 400 percent surge in phishing and malware incidents so far this tax season and other reports of scams targeting others in a wider tax community.

The emails are designed to trick taxpayers into thinking these are official communications from the IRS or others in the tax industry, including tax software companies. The phishing schemes can ask taxpayers about a wide range of topics. E-mails can seek information related to refunds, filing status, confirming personal information, ordering transcripts and verifying PIN information.

The IRS, state tax agencies and tax industry are engaged in a public awareness campaign – Taxes. Security. Together. – to encourage everyone to do more to protect personal, financial and tax data. See or Publication 4524 for additional steps you can take to protect yourself.

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Health Coverage Providers: Deadlines for Health Coverage Providers to Report Minimum Essential Coverage are Approaching –

Who Must Report?

If you are a health insurance issuer, self-insured employer, or other entity that provided minimum essential coverage (MEC) during calendar year 2015, including a state government providing Medicaid or Children’s Health Insurance Program (CHIP) coverage, you are subject to Affordable Care Act information reporting requirements.

What Must You Report?

You must report certain information to the IRS and to covered individuals about the coverage that you provided.

Which Forms Must You File?

Health insurance issuers, employers that are not applicable large employers and offer self-insured coverage, Medicaid and CHIP providers, and other MEC providers file Form 1094-B and Form 1095-B with the IRS and provide a copy of Form 1095-B to the covered individuals.

Form 1095-B, Health Coverage: to report information to the IRS and to covered individuals about MEC
Form 1094-B, Transmittal of Health Coverage Information Returns: to transmit your Forms 1095-B to the IRS and provide summary information about the individuals who are covered by MEC

Applicable large employers that sponsor self-insured group health plans should file Form 1094-C and Form 1095-C and report coverage information in Part III. A copy of the Form 1095-C should be provided to the employee.

Form 1095-C, Employer-Provided Health Insurance Offer and Coverage:to report information about coverage offered to full-time employees and MEC information about covered individuals
Form 1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns: to transmit your Forms 1095-C to the IRS and provide summary information about the employer

When Are the Due Dates?

The due dates for the 2015 information reporting requirements have been extended as follows:

• Forms 1095-B and 1095-C: provided to individuals by Mar. 31, 2016
• Forms 1094-B and 1095-B and 1094-C and 1095-C: filed with the IRS by May 31, 2016, if filing on paper, or June 30, 2016, if filing electronically

More Information

For more information, see questions and answers about Information Reporting by Health Coverage Providers on and the 2015 Instructions for Forms 1094-C and 1095-C.

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February 24 Fraud Prevention Luncheon — SOLD OUT!

Interested individuals who would like to be put on a wait list may email Jennifer Werse at   

February 24, 2016 — Fraud Prevention Luncheon with David Cotton — SOLD OUT!

Seven instances of publicly reported fraud have been committed by a nonprofit executive director within Waco charities during the past 8 years.

Fraud can happen anywhere to any organization. Waco Foundation, the Central Texas Chapter of the Texas Society of Certified Public Accountants and Waco-McLennan County Bar Association invites the nonprofit community to join us in examining the nature of fraud & how boards can work to prevent it.
Renowned fraud expert David Cotton will share stories, tips and information to help organizations prevent fraud. Participants can expect to learn about the following topics:
  • Tools for assessing your organization’s risk of fraud
  • Common ways fraud is conducted in the nonprofit sector
  • The benefits of fraud prevention planning and where to begin
  • How whistleblowers can be utilized to support fraud prevention
Waco Foundation encourages nonprofit treasurers, board members and leadership to learn more about fraud prevention. Seating is limited so make your registration today.
Date: Wednesday, February 24, 2016
Time: 11 am – 1 pm
Location: Ridgewood Country Club
Registration: Closes February 17, 2016. Cancellations will not be refunded and tickets are non-transferable. A filet mignon lunch will be provided.
CPE and other continuing education credits may be available!

CLE Credits: This course has been approved for Minimum Continuing Legal Education credit by the State Bar of Texas Committee on MCLE in the amount of 1.5 credit hours.

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“Starting A Major Gifts Program: Part I”-Article from

The financial payoff in fundraising is when you regularly receive large gifts from an ever-increasing number of your donors. To build a major donor program, no matter the size of the organization, a majority of staff, board and volunteers must feel comfortable asking people for money in person. For many people, that comfort starts with being able to ask someone to purchase a $20 ticket to a benefit event or for $35 to become a member. Click here for more information about this subject.

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New study shows that women are more likely to donate than men.

Women are more likely to give, and to give more, than men in similar situations. Our research at the Women’s Philanthropy Institute at the Indiana University Lilly Family School of Philanthropy has found consistently that women and men give differently. In one study, baby-boomer and older women gave 89% more to charity than men their age, and women in the top 25% of permanent income gave 156% more than men in that same category. Read more about this topic here.

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Two Updates for February 2016 Waco Social Media Breakfast

February 2016 Waco Social Media Breakfast

Tuesday, February 9, 2016 from 7:30 AM – 9:00 AM

What Apps Are You Afraid Of? Does Snapchat make you queasy? Does Periscope give you stage fright? Are you scared to open Pinterest? Are you frightened of losing on Words with Friends? Come join us on Tuesday, February 9th at 7:30 am for our next Waco Social Media Breakfast at the Egg and I, 4600 Franklin Ave, Waco, TX 76710.  We are going to talk about the Apps we are afraid of and why?   So bring your appetite and the apps you fear!   7:30 to 8 am — Get Breakfast and Network 8 to 8:30 am — Roundtable Discussion on Apps 8:30 to 9 am — Network   For more information about this group, please visit our website:

February 2016 Waco Social Media TweetUp

Thursday, February 18, 2016 from 5:30 PM – 7:00 PM

February 18th is our next Waco Social Media event. In addition to a breakfast, this month, we will have a TweetUp (Happy Hour) at the newly reopened Klassy Glass Wine Bar, 723 Austin Avenue ## 1, Waco, TX 76701. Looking forward to seeing you there!  For more information about this group, please visit our website:

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March 2016 Waco Social Media Breakfast

Tuesday, March 8, 2016 from 7:30 AM – 9:00 AM

Banking on YouTube   Tuesday, March 8th at 7:30 am is our next Waco Social Media Breakfast at the Egg and I. Bryan Fonville with Central National Bank will share with us how they are engaging customers and making followers laugh with social media. 7:30 to 8 am — Get Breakfast and Network 8 to 8:30 am — Roundtable Topic/Speaker 8:30 to 9 am — Network   For more information about this group, please visit our website:

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